Top 5 Causes of Detention in Trucking and How to Avoid Them

Detention in trucking is a pervasive issue that drains billions from the industry each year. As per ATRI reports, drivers lose an average of 1-2 hours per load due to detention, impacting productivity and profits. This detailed guide explores the top five causes of detention and provides actionable strategies to mitigate them, helping carriers and brokers operate more efficiently.

Understanding these causes is the first step toward reducing dwell times and recovering lost revenue.

Cause 1: Paperwork Delays

Paperwork issues, such as incomplete bills of lading or slow approvals, are a leading cause of detention, accounting for 25% of delays according to industry surveys.

Why It Happens

Shippers may have inefficient processes or require manual verifications.

How to Avoid It

• Implement digital documentation systems like electronic signatures.
• Pre-submit paperwork via apps before arrival.
• Use platforms that integrate with ELDs for real-time updates.

Example: A carrier switched to digital pre-clearance and reduced paperwork delays by 40%.

Cause 2: Dock Congestion

Overbooked docks lead to long waits, especially during peak hours.

Why It Happens

Poor scheduling or unexpected volume spikes.

How to Avoid It

• Schedule loads during off-peak times.
• Use predictive analytics to forecast busy periods.
• Negotiate dedicated dock times with frequent shippers.

Case Study: A broker analyzed data to reroute loads, cutting congestion-related detention by 30%.

Cause 3: Loading/Unloading Inefficiencies

Inefficient processes, like manual labor or equipment shortages, prolong on-site time.

Why It Happens

Understaffing or outdated equipment at facilities.

How to Avoid It

• Partner with shippers known for efficiency.
• Provide loading guides or requirements in advance.
• Invest in quick-load technologies like pallet jacks.

Tip: Rate facilities based on past performance using tools like DetentionIQ's analytics.

Cause 4: Driver-Related Errors

Late arrivals, incorrect load info, or failure to communicate can trigger detention.

Why It Happens

Human error or lack of real-time information.

How to Avoid It

• Equip drivers with GPS and communication apps.
• Provide thorough briefings and checklists.
• Train on best practices for facility interactions.

Statistic: Carriers with driver training programs report 20% fewer self-induced delays.

Cause 5: Unexpected Events

Weather, breakdowns, or facility issues can cause unforeseen detention.

Why It Happens

Unpredictable factors outside control.

How to Avoid It

• Build buffer time into schedules.
• Maintain emergency protocols and backup plans.
• Use weather-tracking apps for route planning.

Example: A fleet using AI predictions avoided 15% of weather-related detentions.

The Role of Technology in Preventing Detention

Advanced platforms like DetentionIQ leverage AI, geofencing, and data analytics to predict risks, automate tracking, and provide insights for proactive avoidance.

By implementing these strategies, you can significantly reduce detention occurrences.

Conclusion

Addressing the top causes of detention requires a mix of preparation, technology, and partnerships. Start implementing these tips today to enhance efficiency and profitability.